Meetings

GP PTO June 2025 Meeting Agenda

June 18, 2024, at 6pm Wildwood Pub 

• Call to order at 6:10pm 
• Approval of minutes from the May meeting (Christina, Secretary)  

-Vote on the Outside of School: 1^st Emily and 2^nd Jackie

-Jackie is the 1^st to approve and Lindsey is the 2^nd  

• Officers’ Reports
  • Co-President Erica Forthaus and Sara Faron. 
    • Flag Pole Banner Update
      • Paid fast signs. Printing and Installing. 
      • Bush Removal Update 
        • Dennis Quote?
        • Volunteers?: Jim as a possible volunteer- Jackie to provide details. 
    • Basketball poles for playground replacement
      • Would like to pay to replace multi size hoops (adjustable or two sizes)
      • Rockwood has a co-op with Gopher and Us Games. They can get us district pricing if we decide to move forward with their option for an adjustable one. 

-https://gophersport.com/bison-zipcrank-adjustable-outdoor-basketball-systems?queryID=c1c28e327d0245a85af14b9386b82318&objectID=264237&indexName=gs_production_default_products

This is Rockwood’s rec- but we have a vendor deal- without deal is 2900

 

-https://www.megaslamhoops.com/basketball-hoops/in-ground-adjustable/megaslam-60?cq_src=google_ads&cq_cmp=18040553654&cq_con=&cq_term=&cq_med=pla&cq_plac=&cq_net=x&cq_plt=gp&gad_source=1&gad_campaignid=17339048302&gbraid=0AAAAADuD6jJdcQZt0hm9b8GUSpZPaG746&gclid=CjwKCAjwx8nCBhAwEiwA_z__066d7n9oDtgrnpM_8v1W1sbTHxMMTq4ket-gbG8NhqbBTbbtE1kldBoC57AQAvD_BwE

Wildwoodhorse $2300, Wildhorse paid 9K for delivery, removal, and install

 

These are not concrete dependent and so the thought is that they would be installed after the playground is completed on Aug 8^th 

No one has significant issues, we want 2-4 hoops. 

ACTION: Sara to review quotes, and then we will vote via email. We are in agreement that we will spend up to 15K 

 

• • • • Angie spoke with other schools who have adjustable - mostly good reports…a few cautions 1) not always adjustable…just during school hours with adult assistance 2) if left too low outside of school hours, they get used inappropriately (recommended we install a lock)
      • I also reached out to LHS on the advice of our PE/Health Coordinator regarding other companies…they had no experience with outdoor hoops
      • I assume we’d have to coordinate with Rockwood facilities for install if the company doesn’t offer.
    • Front of school painting, crayon box, ruler and coffee mug official vote: $3,000
      • Will be finished by Aug 1st
    • PTO shirts 
      • Please email greenpinespto@gmail.com your size and we will order our shirts for 2025-2026 year.  Completed . 
    • Newsletter
      • Sign up Genuis: Rockwood is not a fan. 
      • 1 monthly newsletter and weekly posts as necessary like last year.
      • Please be sure to send flyers the Sunday before the first Wednesday of the month. 
        • August 6 (due August 3)
        • September 3 (due August 31)
        • October 1 (due September 28)
        • November 5 (due November 2)
        • December 3 (due November 30)
        • January 7 (due January 4)
        • February 4 (due February 1)
        • March 4 (due March 1)
        • April 1 (due March 29)
        • May 6 (due May 3)
    • Corporate Sponsor Update Will be bringing 5,500 for Tshirts
      • Top Gator Sponsors $2,000 (1500 will be put towards shirts and the rest go towards events): Fresh Air Heating and Cooling, Bo Beuckman Ford, Wildhorse Dental, Westwind Hills (trivia donation covers)
      • Gator Gear Sponsor $500 (Money goes towards shirts): Premier Martial Arts, Natoli Engineering, Carrolton Bank, SJ home Design, Wildwood Vision, Amy Belfi Travel advisor, Joy Lamb Photography New: Mulligans. 
      • Gator Spotlight $200: Shawcuterie
    • Trivia night update
      • Still will have trivia. But, will need to cover the bar cost w/ it being a donation from WWH. They are still donating the space: we wont know the cost until after however Lauren will help provide an estimation. 
        • Date- January 31, 2026
    • Green Pines Grants
      • Ideas: Replace books in classroom, anything a CA would need 
      • Decision: Move forward with creating program/details make sure you include that the whatever is bought becomes Green Pines Property 
    • Full school assembly
      • Decision: Sara is good to move forward with exploring mascot coming for assembly. 
    • Wishlist items from Staff
      • Umbrellas for tables out in courtyard
        • 6 tables with umbrella holes- Will be ~ 600 or less 
        • Decision: 1^st Emily 2^nd Jackie Approved 
      • 4 Containers of flash lights to be stored in the launchpad (enough for a class to read with)
        • https://www.amazon.com/dp/B0BN4KBC48?_encoding=UTF8&ref=cm_sw_r_cp_ud_dp_95NPVGR9S3443WV1CZP9&ref_=cm_sw_r_cp_ud_dp_95NPVGR9S3443WV1CZP9&social_share=cm_sw_r_cp_ud_dp_95NPVGR9S3443WV1CZP9&previewDoh=1&previewDohDeal=1&th=1
        • Decision: 1^st Lori 2^nd Lindsey Approved 
      • Game of Championship sponsorship
        • We did contribute $250 2024-2025 school year. But, be prepared to have a larger budget for this year since we are hosting. What does that look like for Green Pines? Will we receive donations from neighboring schools? Who is involved in this? Can PTO join one planning meeting to make sure that we are contributing the best ways we can! 
        • Save-the-Date: Thursday, April 16! Angie is attending a pre-planning meeting with Ridge Meadows admin on June 30th. She’ll be able to share more after that about what this will look like for us. But yes, we will ask participating schools to make a donation like we have for the past years. 
      • Classroom recess equipment
        • Push this item towards a grant. 
      • Replace the American flags in the classroom
        • About 35 flags
        • Decision: 1^st Lori 2^nd Lindsey Approved 

 

• • • • • https://www.amazon.com/dp/B074PTKBPS?ref=cm_sw_r_cp_ud_dp_APQZSNE3DYBXJ5A72QRK&ref_=cm_sw_r_cp_ud_dp_APQZSNE3DYBXJ5A72QRK&social_share=cm_sw_r_cp_ud_dp_APQZSNE3DYBXJ5A72QRK&previewDoh=1&previewDohDeal=1
  • Secretary Christina Thomason
  • Treasurer Susan Natoli
    • Extra Roll Over Funding will be placed in the Wish List 
      • • Decision: 1^st Jackie 2^nd Lindsey Approved 
    • Movie license
      • Did they use it for the field day movie?- Yes
  • VP of  Fundraising Lori Richmeyer and Amy Belfi
    • Boosterthon meeting 6/20 at 10:30am
      • Sept 23^rd is the date of the Fun Run. 
    • School Supply Kit update
      • Deadline is July 1^st we earn $5 per kit. 
      • Angie to include it in an email to Kg 
    • Any year long volunteers needed?
    • Pre-order some bulk Gator Gear?
      • Not recommended. Only two sales. 
      • Hats will be on for fall. 
      • Possible competition for shirt design. 
    • Restaurant Night Coordinator: will be handled with Lori and Amy only. 
      • Singers interested. 
      • Aug 4^th for Wildwood Pub. 
  • VP of Community Events Lindsey Lawson and Emily Ryland
    • GG Fall BBQ - 8/22
    • Trunk or Treat - 10/11 cars enter at 3:15  closes to car access at 3:50 open at 4 closes at 5:30
      • Budget will increase, possible inflatables, and looking into liability insurance. 
    • PE Kids Night Out - 11/7
    • GG Movie Night - 12/5?
    • Pizza Bingo - 2/20
    • Trivia Night - 1/31
    • GG Spring Event in April?
    • Food Truck Night: 5/11
    • School wide picnic lunch? - 5/20 is Field Day 
  • VP of School Support Jackie Gallagher
    • Any year-long volunteers needed
    • Brett doing snacks again
      • Yes
    • Chalk the Walk again? 8/11?
    • Conference Night Dinners - 10/27, 10/29, 3/3 
      • Budget needs to be increased: $2400 
    • Snack Dates - will work w/admin to set dates: We will do 4. 
    • Teacher appreciation week: Budget needs to be increased: $2K 
    • Budget increases will be for 25-26 school year not necessarily after that 
  • VP of School Community Emily Hewitt
    • School Shirt Update
      • Distribute at K round up for kindergarten 8/6
      • Distribute the rest Fun Run 9/23
      • Currently trying to determine what sizes to order
      • Shirts are black with different color writing 
        • Kg/3
        • 1/ 4
        • 2/5
    • Front Yard signs-new family list
      • Committee? 
      • Date for distribution (Angie will share with Amy)
        • Week of 4^th. 
    • New Family Welcome - 8/7
      • We have magnets to give out
    • First day of school: decorations again? Ideas? 
      • Possible sign for the inside
    • $5 Party Fee
      • Will keep
    • Fall Party-dates?
      • Hat Bar line item: Everyone seems good with this idea
      • Add funds by ~ $500-$2K 
    • Spring Party
    • Field Day May 20^th 
      • $800 budget
      • Kona Ice
      • Foam machine
      • Picnic will done next year, but logistics will be different

 

• • Administrator/Faculty reports
    • Angie Schott
      • STL soccer game
        • Currently sold 48 tickets
        • Our seats are only $68 but retail for $100; STL City recommends I share with others in our community.
      • K Round Up
        • Need any support? Yes: 
          • Roll, ribbon and tag shirts ahead of time
      • Playground update
      • Flag Photo Request; for Veterans Day; email pics to Mrs. Schott
      • Wish list request: table that fits about 6 with an umbrella. Long term plants. 

 

• New Business
  • Angie will send a list of dates for Meetings during the school year. 
  • Next Meeting will be Aug: 28^th 6:30pm 
• Announcements and upcoming events between now and the next PTO meeting
  • Meet Me In STL (VICC Program)- Tuesday, August 5
  • Kindergarten Round Up- Wednesday, August 6
  • New Family Welcome 5-6PM- Thursday, August 7
  • Chalk the Walk? (Staff first day is Tuesday, August 12)
  • Meet and Greet Open House- 4:30-6 Thursday, August 14
  • First Day of School- Monday, August 18
  • Green Pines Night @ STL City v HOU- Saturday, August 30
  • FYI - Playground Ribbon Cutting - date TBD; event structure TBD; format TBD
• Adjournment  at 8:47