Meetings

Meetings

Summer Planning 2026 Meeting Minutes

GP PTO July 2026 Agenda

July 14, 2026, at 6:30pm Wildwood Pub

Call to order: 6:32 pm
In attendance: Sara Faron, Erica Forthaus, Jen Mueller, Angie Schott, Nikki Klein, Emily Hewitt, Michelle Archer, Davis Morris
Officers’ Reports
- Co-President Erica Forthaus and Sara Faron.
  - Meeting Dates
    - July 14
    - September 17 12:15pm
    - October 13 6:00pm (virtual)
    - November 17 12:15pm
    - December 9 6:00pm
    - January 12 12:15pm
    - February 9 6:00pm
    - March 24 6:00pm (virtual)
    - April 20 6:00pm
    - May 11 8:30am

- - Sponsorships
    - Woodard, Beylew, Natoli, Carrollton Bank, S&J Design, Belf Travel, Century = shirt sponsor level $500
    - Wild Horse Dental, Fresh Air, BBF = top sponsor $2000
  - Job roles and descriptions page updates confirmed (emailed)
  - Chair Coordinator Volunteers positions updates (emailed)
    - Looking for beautification chair
  - Standing Rules
    - Add in virtual meetings and allow email voting
    - Talked to presidents forum about potentially updating bylaws
  - Structure update
    - Have been picked up and are being fixed
  - Newsletter
    - Monthly main newsletter printed in back packs
      - Try to line it up with lunch menu
      - Paper purchase
      - Copying plan
    - Weekly post on Wednesday still
      - Please have all posts for important things turned in the Sunday before the first Wednesday of the month.
      - Please have posts for Wednesday update posts turned in by Sunday
    - Sign up’s mostly going to bounce back to Parent Square volunteer it was more successful due to its reminder feature

- - Gator Grant update
    - Removing the grade level $500 and encouraging staff to submit grants instead
      - Not capped at $500
      - More flexibility
        
        *Susan* Send list of teachers who are eligible ($100 spend tracker)
    - Angie: Request Boomer Boards for possible Gator Grant. 8 total for classrooms and specials. 8 books that go with boomer boards. Alphabet cards: elementary level ones
      - Sara makes a motion to approve $2012 dollars for Boomer Boards, Boomer Books and Alphabet Cards
        
        David:first
        
        Erica: Second
        
        8 yes

- - - Track Board update
    - Grant form updated for school year (emailed)
    - Grants will be reviewed at our Sept, Nov, Jan and March meetings as well as occasionally additional times as needed
      - Staff form about Gator Grants checked (emailed)
      - Staff form to fill out for Gator Grant checked (emailed)
    - “PTO Staff Guide” checked (emailed)
    - Track Shirts
      - 75 runners and Staff
      - PTO fund shirts for students to use and keep
    - New Family Welcome can anyone come?
      - Flyer being sent home to explain Boosterthon
      - Do we have magnets? Need more? Hand out then.
    - Meet the Teacher - hand out flyers

- Secretary Christina Thomason
  - No update
- Treasurer Susan Natoli

- VP of Fundraising Amy Belfi and Michelle Archer
  - School supplies
    - 141 sold when last checked
  - Gator Gear
    - Meet the Teacher sale
      - Volunteers? - I (Amy) will be able to be there. Could possibly use a couple volunteers
    - Other
  - Restaurant Night - Singers: August 12 from 2-9 pm
  - Boosterthon - 9/21-9/29, 2026
  - Auction
    - Tie to an event: Pizza Bingo: I (Amy) have not handled this in the past, will need some hand-holding most likely
- VP of Community Events David Morris and Emily Rylan
  - Gator Guy Group Update
  - Fall BBQ: Gator Guys update - September 4
    - Hire security possibly to help monitor: possibly 2
  - Lafayette Homecoming Parade: September 18
  - Trunk or Treat- October 24: Event from 4-5:30 (Sunset @ 6:23 pm)
    - Inflatable
    - DJ? Or PA System
    - Candy Monster
    - Pretzels? Cups?
    - Prize for Cars and kids?
      - Car wash; book fair credit?
    - Gator Gear Sales
    - Rainout Date: Sunday October 25th
    - Vote for favorite Trunk: Voting Station
    - Flyer of information for front office
  - PE: Kids Night Out need anything? - November 6
  - Veterans Day Assembly Assistance - November 13
    - Coffee donor? Starbucks & Scooters have come in the past
  - Movie Night: Gator Guys- Combine with Winter Wonderland Event
    - The Gator Guys are planning to hold this event.
    - Angie will address behavior in written communication and pre-event
    - Swank? Expiration date?
  - Santa Pancake Event Movie Matinee : December 6th
    - Possibly a Winter Wonderland event instead of Santa; Gingerbread? Something different
    - Replace Movie night?

- - Bingo: February 26th
    - Prizes at Belfi and storage rooms

- - Spring event: Concert and food trucks: May 1?
    - Combining gator guys and pto and not doing food trucks
- VP of School Support Jackie Gallagher
  - Jenny Patel: New Co-Chair
  - Chalk the Walk- August 17
  - Toms Coffee Truck August 21: 8-9:30
    - QR code for parents to donate to teachers
  - Snack Dates
    - 4 - 1 per quarter
    - Jackie & Angie *choosing dates soon*
  - How many Conference meals and dates?
    - October 26
    - October 28
    - March 4
  - TAW early plans?
- VP of School Community Emily Hewitt
  - New Yard Signs update
    - Determine yard signs 70ish
  - New Family Yard Signs
    - When out? Week of August 10
  - Shirt Update
    - Kindergarten ready at Round Up? August 5
    - Rest of school at Boosterthon? September 21
  - Grandparent lunch?
  - $5 party fee:
    - Flyer: Meet the teacher
    - Due date 7th
    - QR station Barbeque
  - Party Budget
    - Fall Party - November 6
    - Spring Party - March 11
  - Field Day
    - Kona Ice

- Administrator/Faculty reports
  - Angie Schott
    - 40th year!
      - Staff planning meeting in mid-August
        
        Bracelets
        
        Monthly celebration

- - Nikki Klein
  - Jennifer Mueller

New Business

Announcements and upcoming events between now and the next PTO meeting
Adjournment: 9:14 PM

Rockwood School District PTO meetings are reserved for district parents, community members and invited guests. If you are interested in speaking at a PTO meeting, please reach out to their executive board members ahead of planned meetings.